When formatting your business letter, readability should be your top priority.
#Use double spacing for all business letters how to
Signature First name Last name How to format a business letter The following line, print your first and last name. SignatureĪdd two lines and sign your full name. Related: How To Write a Business Letter Salutation (With Tips and Examples) 7. Common closing business letter salutations include: The body of a business letter is where you express the purpose of your communication and is typically no longer than three to four paragraphs.Īdd a space after the body of the letter and then choose a salutation to close your business letter. Read more: Writing Salutation for Letters: Tips and Examples 5. To Whom It May Concern (only use if you cannot find a specific contact’s name) Common opening business letter salutations include:ĭear, (only use if you know the recipient)
Opening salutationĪdd a space after the recipient’s contact information and then choose a salutation to open your business letter. Recipient’s contact informationĪdd a space after the date of the business letter and then add the recipient’s contact information:įirst name Last name Address City, State Zip Code Phone 4.
The dateĪdd a space after your contact information and then add the date of your letter:
On the left-hand side of your business letter, you should list your contact info: First name Last name Address City, State Zip Code Phone 2. Business sections of a business letterĪ properly formatted business letter should have the following sections: There are several steps you can take to make a business letter professional and appropriate for the audience of your letter. From cover letters to letters of recommendation, drafting a clean, readable business letter can help you communicate ideas clearly. There are many different types of business letters you might use in your professional career.
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